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AI Receptionist for Home Inspectors

Voice AI call handling and booking automation for a growing home inspection business.

Voice AIBooking AutomationLead Qualification

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Results Dashboard

95%

Calls Answered

↑ 35% from baseline

15 hrs

Saved Per Week

780 hours/year

£2.5K

Monthly Savings

£30K annual savings

Lead Conversion

Leads Captured85%

Booking Rate72%

Customer Satisfaction91%

Performance Metrics

Avg. Call Duration3.2 min

Response TimeInstant

Monthly Call Volume450+

Successful Bookings320/mo

“This AI receptionist has been a game-changer for my business. I used to miss 60% of calls while I was on-site doing inspections. Now, every call is answered professionally, and bookings happen automatically. I've increased my monthly revenue by 40% without hiring anyone. The ROI was obvious within the first month.”

James Mitchell

Owner, Premier Home Inspections Ltd

Using AI receptionist for 8 months

The Challenge

The owner was frequently on-site and missed inbound calls. Prospective customers needed quick answers and fast scheduling.

• Calls were often missed during inspections
• Manual booking created delays and back-and-forth
• Leads dropped when responses were slow

The Solution

We built a voice AI receptionist that answers calls, handles common questions, and books appointments in real time.

• Natural language call handling
• Real-time availability checks
• Lead capture with property details
• Notifications sent to the owner instantly

Implementation Highlights

Automation Flow

📞 Voice AI Intake

Captures caller intent, property location, and inspection requirements in a natural conversation.

📅 Booking Workflow

Checks availability, confirms time slots, and sends confirmations automatically.

🧾 Lead Handoff

Captures structured lead data and sends it to the CRM for follow-up.

🔔 Notifications

Alerts the owner immediately with booking details and call summaries.

Technical Stack

Voice AI (Vapi/Bland AI)Calendly APITwilioMake.comCRM Integration

Outcome

The business now responds instantly to inbound calls and keeps scheduling moving even when the owner is on-site. The workflow reduces missed opportunities and keeps a clean pipeline of qualified leads.

Before